Is scheduling software actually worth it for your team?
Most teams that start evaluating tools end up doing nothing. This quick guide helps you figure out if your current approach is costing more than you think -- and what to actually look for if you decide to switch.
What you'll walk away with
What your current approach is really costing you
The signals that you've outgrown your current setup
A fit check: is Soon right for you (or not)
6 questions. No signup required.
Where should we send your results?
We'll email you a summary when you're done. No spam, no sequences.
Or
Step 1 of 6
How do you schedule today?
Pick the one that's closest. There's no wrong answer.
That's where most teams start. Spreadsheets are flexible, but they quietly become the bottleneck once you need to handle availability, swaps, and last-minute changes for more than a handful of people.
Switching tools is painful, so most teams stay longer than they should. The cost isn't the subscription -- it's the workarounds your managers build every week to cover what the tool can't do.
Informal scheduling works until it doesn't. The moment you can't answer 'who's covering Tuesday afternoon?' without checking three places, the real cost is already adding up.
If your team is small enough, that can genuinely work. But if you're here reading this, something probably started breaking recently. That's normal -- it's a sign you've grown.
Step 2 of 6
What's actually breaking?
Select everything that applies. Be honest -- this shapes your results.
Step 3 of 6
What matters most to your team?
Tap to rank your top 3. Tap again to deselect.
Step 4 of 6
The cost of doing nothing
Based on what you told us, here's what your current approach is likely costing you.
Your status quo costs
This isn't a pitch for software. But if these costs are real, the question isn't whether to switch -- it's what's worth switching to.
Step 5 of 6
Is Soon right for you?
We'd rather you pick the right tool than pick us for the wrong reasons.
Soon is a strong fit if...
- You schedule 10-500 people
- You need more than shift publishing (coverage, fairness, day-of changes)
- You want automation without fighting enterprise software
- Speed of setup matters more than features you won't use
Soon might not be for you if...
- You only need a simple rota for fewer than 5 people A spreadsheet is genuinely fine.
- You need time-tracking and payroll bundled in one tool Look at Deputy or Homebase.
- You run a large enterprise that needs formal WFM Look at UKG or NICE.
- You only schedule restaurant staff 7shifts is built for that.
Not sure yet? That's fine. Compare Soon against 9 other tools to see where it sits in the market.
Your results
Here's what we think
Most teams are live same day. No credit card required.