Assign qualified people around availability, hours, leave, rest, and coverage constraints. Review the result, adjust it, and keep control of every scheduling decision.
Auto scheduling software assigns employees to shifts for you. You define the staffing you need, who is eligible, and the rules that must hold, such as contracted hours, approved leave, rest time and role match. The engine proposes a complete schedule in seconds, and a planner reviews and adjusts it before anything is published.
In Soon, auto-scheduling sits between demand and the day itself: forecast the workload, turn it into staffing requirements, check headcount with the free Erlang staffing calculator, then let the auto-scheduler fill the shifts.
Our advanced algorithm considers constraints and objectives to make sure your schedule meets your business needs.
Set up shifts and roles, define minimum and maximum staffing levels, select your objective, and let our optimization engine streamline the scheduling process.
Starting without a shift structure? Use the AI shift-plan generator first →
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Choose the shifts that need to be filled and select the staff members who are suitable for scheduling. Exclude certain employees or shifts to meet your specific needs.
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Set constraints based on your unique needs. From work hour limits to rest period requirements, our scheduling engine uses these parameters to propose an efficient schedule.
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Review the proposed schedule and make any necessary adjustments. This blend of automation and personal touch allows for unforeseen changes and ensures flawless execution.
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Two scheduling layers
Auto-scheduling can describe two different jobs. Soon handles both without hiding the rules or taking the final decision away from the planner.
Shift auto-fill
Choose the shifts and employees in scope, then let Soon assign qualified people around availability, roles, contracted hours, leave, working days, and rest rules.
See the complete shift scheduling workflowIntraday solver
Once shifts are assigned, optimize the work inside them. Set activity durations, time windows, staffing requirements, concurrency, gaps, and priorities while keeping planners in control.
Explore intraday managementSay goodbye to hours spent manually assigning shifts. Soon's auto-scheduler can allocate thousands of shifts in seconds, freeing you to focus on what truly matters.
With flexible constraints you can effortlessly enforce legal requirements. The auto-scheduler assigns shifts while avoiding human errors and ensuring compliance.
Customize the auto-scheduler to fit your needs, whether it's balancing workloads, reducing costs, or ensuring fair shift distribution.
Auto-scheduling pays off when demand changes during the day and manual rostering in spreadsheets or Microsoft Shifts no longer keeps up.
Cover chat, email and phone queues across opening hours, with staffing requirements per interval and fair rotation of early and late shifts.
Respect qualifications, rest time between shifts and contracted hours on 24/7 rosters, so every shift is covered by the right role.
Plan operations and service teams around cut-off times and peaks, with leave and working-day rules applied automatically.
Soon supports BPO and multi-client work today: staff dedicated and shared agents per client without double counting coverage.
Define your scheduling success by selecting an objective that aligns with your team's values and operational goals.
Ensure fairness by scheduling everyone towards the same percentage of their minimum contracted hours.
Boost team productivity by filling all seats to max requirements, maximizing work hours where possible.
Maximize cost efficiency by generating the most economical schedule possible, based on hourly cost of employees.
Tailored auto-fill objectives to match your unique situation and requirements for personalized optimization.
Your business requirements determine the constraints. As teams and scenarios evolve, you can update the rules the auto-scheduler follows each time it runs.
Team members will not be scheduled for more than the maximum number of working days in a row.
Team members will not be scheduled for more hours than stated in their contract.
Team members will not be scheduled for less hours than stated in their contract.
Team members will not be scheduled on more than the maximum number of shifts per day.
Team members will not be scheduled if they don't match the required role.
A schedule will only be created if it meets the minimum seat needs for each shift.
Team members will not be scheduled during approved leave.
Team members will not be scheduled when the time between shifts is smaller than the rest time.
Team members won't be scheduled for non-working days.
"Our team has been using Soon's auto-scheduler for months now, and it has been a game-changer. It has saved us countless hours of manual scheduling work."
Keith De Saram
Workforce Planner, Beernami
The practical details planners usually need before trusting an automated schedule.
Auto-scheduling software assigns employees to shifts using rules such as availability, qualifications, contracted hours, leave, rest periods, and required coverage. It gives planners a faster starting point while keeping the result reviewable and editable.
Soon can account for role matching, minimum and maximum hours, consecutive working days, multiple shifts on the same day, approved leave, minimum rest time, working days, and staffing requirements.
Shift auto-fill assigns people to shifts. Intraday scheduling plans activities such as breaks, task blocks, and coverage inside those assigned shifts. Soon supports both layers in one scheduling workflow.
Yes. Planners can review the proposal, make manual changes, adjust the rules or objective, and run the solver again. Nothing needs to be published until the result is ready.
No. It removes repetitive assignment and rule checking, but planners still decide which constraints matter, review exceptions, account for operational context, and approve the final schedule.
Automated shift scheduling starts on the Grow plan. Forecasting and advanced auto-scheduling for activities within shifts are on the Scale plan. Shift swaps are included on all plans, and every plan comes with a free trial of 14, 30 or 60 days depending on the plan.
Most teams go live the same day. Larger teams usually go live within a week, and enterprise rollouts take longer. Onboarding is self-serve or guided by the founders, and you work directly with a small team that listens to roadmap feedback.
Spreadsheets and Microsoft Shifts are fine for publishing a simple rota, but you check every rule by hand. Auto scheduling software applies availability, hours, leave, rest and role rules for you and fills the schedule against staffing requirements. Soon also has a Microsoft Teams app, so teams on Teams can keep working where they are.
Define the demand side first with staffing requirements for the work, time, people, and skills the schedule must cover. Prefer to give instructions in plain language? See how the AI scheduling assistant supports a different part of the planning workflow. If you are evaluating the complete workflow, see how automation fits into employee scheduling software.
Import your team, set your rules, hit auto-fill. Most teams are live the same day.
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